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How To Book A Vietnam Tour With Autour Asia ?

Are you planning a trip to Vietnam and wondering how to book the perfect tour? From the stunning Ha Long Bay and the rice terraces of Sapa to the lively streets of Hanoi and the white-sand beaches of Phu Quoc, Vietnam promises unforgettable experiences. However, with so many options online, choosing the right tour can be overwhelming. Learning how to book a Vietnam tour with Autour Asia ensures a smooth, transparent, and stress-free journey. At Autour Asia, we guide you through 6 simple steps from your first inquiry to your return home. Our expert local team crafts personalized itineraries so you can discover Vietnam’s beauty and culture with comfort, authenticity, and complete peace of mind.

I. Why choose Autour Asia to book your Vietnam tour?

Before explaining our booking process, discover why Autour Asia, Vietnam tour agency is your ideal travel partner to explore Vietnam.

1. Unmatched local expertise

Unlike international travel agencies that offer standardized tours, Autour Asia is a Vietnam-based agency created and managed by passionate local experts. With over 20 years of experience in organizing tailor-made journeys, our French-speaking team knows every corner of Vietnam.

We have guided more than 50,000 French-speaking travelers through Vietnam, Cambodia, and Laos. This deep local knowledge allows us to design authentic itineraries off the beaten path while ensuring comfort, safety, and unforgettable experiences.

2. 100% customizable tours

At Autour Asia, there is no such thing as a "ready-made" tour. Every trip is personalized according to your wishes, budget, travel pace, and interests. Whether you’re seeking adventure and relaxation, a focus on gastronomy, or a family-friendly journey, we tailor every aspect of your itinerary:

• Accommodation: from charming guesthouses to luxurious 5-star resorts

• Activities: trekking, cooking classes, cruises, cycling, kayaking

• Transport: private car, overnight train, domestic flights

• Duration: from 7 days to 1 month, depending on your availability

• Pace: relaxed for leisure or intensive to explore it all. And all this comes without hidden fees. The price quoted in your proposal is the final price, with full transparency on what’s included.

3. Exceptional customer service

Your satisfaction is our top priority. From your very first contact, you’ll be assisted by a dedicated travel consultant who supports you throughout your journey:

• Before departure: personalized advice, visa assistance, and answers to all your questions

• During the trip: 24/7 support, qualified French-speaking guides, and flexible on-site arrangements

• After your return: feedback follow-up and a souvenir photo album

II. 06 simple steps to book your Vietnam tour

Now that you know why Autour Asia is the perfect choice for your trip to Vietnam, let’s discover how to easily book your dream tour in just 06 simple steps.

1. Step 1: Explore and select your ideal tour

How to book a Vietnam tour with Autour Asia ? The first step is to explore our wide range of tour options to find inspiration and identify the type of journey that best suits you.

How to navigate our website?

Our website is designed to make your search simple and intuitive, offering multiple filtering options:

• By duration: 7-day, 10-day, 15-day, 3-week, or longer tours

• By destination: Northern Vietnam, Central Vietnam, Southern Vietnam, or combined tours such as Vietnam-Cambodia or Vietnam-Laos

• By theme: Adventure, family, honeymoon, cultural discovery, gastronomy, beach & relaxation

• By budget: Economy, comfort, or luxury options

Each tour listed on our website is fully customizable. Consider them as inspirations, not fixed packages.

Tips for choosing your tour

• Define your priorities: Do you prefer nature or culture? An active or relaxing trip? This helps determine the regions and activities that suit you best. Would you like a single-country journey or a combination of destinations?

• Consider the season: Vietnam has diverse climates. The North is ideal from September to November and March to May, while the South can be visited year-round. Cambodia and Laos are best from November to March, Thailand offers pleasant weather from November to February, and Myanmar is ideal from October to March. Our experts will guide you on the best travel period for your multi-country itinerary.

• Be realistic with your time: Southeast Asia is rich in wonders. For a first trip, it’s better to focus on quality rather than quantity - take time to enjoy each stop rather than rushing. A combined tour usually requires at least 3 weeks to be fully appreciated.

Once you’ve found one or more itineraries that inspire you, move on to the next step to book a Vietnam tour!

2. Step 2: Request your free personalized quote

Now it’s time to take action and turn your dream into a concrete travel plan! Requesting a personalized quote with Autour Asia is quick, simple, and completely obligation-free.

A simple and fast form

On every tour page, you’ll find a "CUSTOMIZE TOUR" button. By clicking on it, you’ll access a short form asking for a few key details:

• Number of travelers (adults and children, with ages)

• Desired travel dates or approximate period

• Estimated duration of the trip

• Approximate budget per person

• Interests and specific expectations

• Preferred comfort level for accommodations

The more information you share, the more accurately we can design a tailor-made itinerary that meets your exact expectations. Feel free to mention any special requests - a birthday celebration, dietary restrictions, a love for photography, hiking, or anything that matters to you.

Guaranteed response time

We guarantee a response within 24 to 48 hours, even during peak season. Your request is immediately assigned to a dedicated travel consultant who analyzes your needs and starts crafting your personalized itinerary.

3. Step 3: Receive and customize your proposal

You’ve received your quote by email? Congratulations - the real creative work begins now! This is the stage where your tour truly becomes unique.

Your dedicated travel consultant: As soon as you receive your quote, you’ll have the direct contact details of your personal consultant - not a call center, but a real Vietnam expert who knows your file and remains your single point of contact until departure.

What your quote includes

• Day-by-day program: activities, visits, and transfers

• Accommodation: hotel/guesthouse names, category, and location

• Transportation: private car, flights, train, boat (clearly detailed)

• Meals: what’s included (typically breakfasts + lunches on excursions)

• Activities & visits: with entrance fees included

• Guides: French- or English-speaking, as you prefer

• Total price per person: with a transparent breakdown

What is usually not included (clearly indicated):

• International flights to Vietnam

• Visa fees

• Travel insurance (strongly recommended)

• Meals not mentioned in the program

• Drinks and personal expenses

• Tips (optional)

How to communicate with us

• Email: for detailed exchanges and updated documents

• WhatsApp: for quick questions and sharing photos/videos

• Phone: for in-depth discussions, if you prefer

Our consultants speak fluent English and understand the expectations of English-speaking travelers. They’re generally available from 9:00 - 18:00 (Vietnam time, UTC+7) that’s +6 hours in winter and +5 hours in summer compared with France.

Everything can be modified
It’s perfectly normal if the first proposal isn’t 100% perfect. Common adjustments include:

• Accommodation changes: Upgrade to a higher category • Preference for boutique charm hotels • Properties with pools for families • Eco-lodges for responsible travel

• Activity adjustments: Add a homestay night in the rice fields • Swap a museum visit for a cooking class • Include cycling, kayaking, or trekking • Build in free time to wander

• Itinerary tweaks: Spend longer in selected regions • Add or remove destinations • Reorder stages to optimize travel • Add extensions (beach, Cambodia, Laos)

• Budget alignment: Identify smart savings without sacrificing experience • Offer lower-cost alternatives • Or suggest value-for-money upgrades

The iteration process
On average, our travelers make 2–3 adjustments before landing on their ideal program. Some are happy right away; others prefer further fine-tuning. There’s no limit to the number of free revisions.

Typical turnaround between versions is about 24 hours: your consultant integrates your requests, checks availability (especially for peak-season hotels), recalculates the price, and sends the updated proposal.

This customization step is essential - it transforms a standard tour into your one-of-a-kind journey. Take the time to refine every detail until you’re completely satisfied.

4. Step 4: Confirm and book your tour

Your itinerary is finalized and you’re ready to make your dream trip to Vietnam a reality? With Autour Asia, confirming your tour and making a secure payment is easy, transparent, and fully supported by our dedicated team.

Validate your travel program

Before any payment, you’ll receive a comprehensive summary document including:

• A detailed day-by-day itinerary with schedules, activities, and selected accommodations

• General terms and conditions, including our cancellation policy

• Direct contact details for your local Autour Asia team in Vietnam

• The final guaranteed price, with no hidden fees or surprises

👉 Take the time to review all these details carefully. Your Autour Asia travel consultant remains available for any questions before your final confirmation.

Flexible and secure payment options

At Autour Asia, we are committed to providing flexible and 100% secure payment methods to make booking your Vietnam tour smooth and worry-free.

Payment methods:

• Bank Transfer:
  You can pay by bank transfer to our official account. Full details will be sent to you by email.
  Please note that bank fees are your responsibility. Ensure all transfer charges are covered when sending the payment.

• Online Payment:
  You can make your deposit online from home using a credit card.
  A 3% processing fee applies to this method.
  Your sales consultant will send you an email with all the necessary steps.

• PayPal:
  Click the link to make a secure payment: https://www.paypal.com/paypalme/autourasia
  Send your payment to:
  Email: duy@autourasia.com
  Name: Tran Ba Duy
  Note: PayPal transfer fees are at your expense.

Once your payment is confirmed, your Vietnam tour with Autour Asia is officially reserved. You’ll then receive your travel confirmation and pre-departure guide, marking the start of your unforgettable journey across Vietnam!

5. Step 5: Prepare for your departure to Vietnam

The weeks leading up to your trip are crucial to ensure you travel with complete peace of mind. At Autour Asia, we assist you every step of the way from visa arrangements to practical travel preparations.

Visa assistance for Vietnam

Visa procedures may seem complicated, but we make them simple and stress-free.

Visa options:
Depending on your nationality and travel dates, you may qualify for visa exemption, e-visa, or visa on arrival.

Our visa assistance service:

• We advise you on the best visa option for your specific situation

• We provide the official invitation letter if required

• We check that your passport validity extends at least 6 months beyond your return date

• We guide you step by step through the entire application process

Important note:
The visa fee is not included in your tour price, but our assistance service is completely free.

6. Step 6: Enjoy your Vietnam tour with complete peace of mind

The big day has finally arrived - you’re boarding your flight to Vietnam! Here’s what to expect once you land and how Autour Asia ensures your journey unfolds seamlessly from start to finish.

VIP Welcome Upon Arrival

Your Autour Asia experience begins the moment you step off the plane at the international airport:

• After collecting your luggage and passing through immigration, your private driver will be waiting for you in the arrivals hall, holding a sign with your name - no confusion possible. This warm, reassuring welcome is especially comforting after a long flight.

• Private transfer to your hotel: You’ll travel in an air-conditioned vehicle with a bottle of fresh water, getting your first glimpse of Vietnam’s landscapes along the way. Your driver speaks basic English, and your French-speaking guide will soon get in touch.

• Easy hotel check-in: Everything has already been arranged. Simply show your passport - your room is ready, even in the case of an early morning arrival (early check-in is included).

• First evening at leisure: Take some time to rest after your flight or explore the nearby area. Your guide will send you a WhatsApp message with recommendations for your first authentic Vietnamese dinner.

During Your Tour: Excellence Every Day

Every day of your tour is carefully planned so that you can relax and focus on enjoying your journey.

• Your English-speaking guides
  Our guides are much more than escorts - they’re true cultural ambassadors. Most have studied in France or in English-speaking institutions, and all are passionate about sharing their country’s traditions and hidden treasures.
  Beyond historical and cultural insights, they share personal stories, take you to their favorite local spots, teach you a few Vietnamese words, and often become genuine friends along the way.

• Flexibility on the road: Your itinerary is a guide, not a constraint. If you fall in love with a destination and wish to linger, prefer to swap a visit for a bit of relaxation, or discover a new activity that tempts you just talk to your guide!
  Within reasonable limits (and depending on confirmed bookings), we’ll adapt the schedule to your rhythm.
  For example, many travelers choose to extend their stay in Hoi An, captivated by its charm, or add an extra beach day after a busy itinerary. Your guide will contact our local team, who will reorganize everything smoothly.

• 24/7 Local Support
  Even though everything is designed to run perfectly, it’s reassuring to know that you’re never alone. Our Hanoi-based team is available 24/7 in case of emergencies from medical assistance to lost documents or flight changes.
  You’ll also have a direct WhatsApp contact with your initial travel consultant, who follows your trip in real time and remains ready to assist whenever needed.

By following these 6 simple steps, you now have everything you need to plan your Vietnam tour with confidence. At Autour Asia, our mission is to turn your dream adventure into a unique, authentic, and worry-free experience. From your very first message to the moment you return home, our local team ensures every detail reflects your vision of the perfect journey. So pack your bags - Vietnam is waiting for you!